Office Assistant

Office Assistant

Locations: Dallas
Departments: Administrative

The Office Assistant will provide first-class receptionist services and assist in the day to day responsibilities including front-desk management, office administrative tasks, and customer service. Seeking a strong administrative and people-focused individual who will bring world-class service and tenured experience to this role.

At Stream, we realize that our success begins and ends with our people. As a result, we work hard to attract and retain the best talent in the industry. These high-caliber professionals come together to create a distinct culture that is best summarized by our firm’s values: Nice. Smart. Honest. Passionate. More information on the firm is available on the About Stream page.

QUALIFICATIONS

  • Attention to detail
  • Excellent customer service skills
  • Strong organizational skills
  • Strong proficiency in Microsoft Office (Outlook, Word, and Excel)
  • Strong verbal and written communication skills
  • Prior office management experience- (5-7 years or more preferred)

ESSENTIAL FUNCTIONS

  • Administrative duties
  • Develop vendor relationships and manage office supplies procurement, office equipment maintenance, and corporate shipping accounts
  • Provide excellent attendance and punctuality
  • Ensure all phone calls received are answered and/or directed to the appropriate team member
  • Provide daily assistance and support to all Stream team members with office administrative tasks
  • Ensure all visitors are greeted and welcomed to Stream's Dallas headquarters
  • Assist with  scheduling and communication with tenants and visitors, as needed

RESPONSIBILITIES

  • Oversight of office administrative responsibilities and ensure efficiency in office management tasks
  • Report office maintenance to building management issues, such as, room temperature, spills, lavatory problems, light bulbs, etc.
  • Prepare online courier & FedEx packages for team members
  • Maintain front-desk Office Manual, property lists, and team member phone lists, as necessary
  • Knowledgeable of the appropriate questions to ask in order to provide callers with the best possible information
  • Faciliate with developing correspondence and prepare special mail-outs as requested
  • Maintain conference rooms & reception area creating a welcome and organized appearance
  • Provide administrative support to leasing and property management teams, when needed
  • Answer the telephone in a timely fashion with an upbeat, friendly and professional voice
  • Responsible for office management and development of process and procedure for Stream's Dallas headquarters

EDUCATION

  • Prior work experience in office administrative or office manager role