Property Administrator

Property Administrator

Locations: Washington DC
Departments: Administrative, Property Management

The position will provide first-class property management services and assist the Property Manager with day to day responsibilities including Accounts Payable and Accounts Receivable, office administration, customer service and enhancing tenant relations.

QUALIFICATIONS

  • Attention to detail
  • Excellent customer service skills
  • Basic accounting skills and knowledge
  • Good organizational skills
  • Mathematical aptitude
  • Proficient in Microsoft Office (Outlook, Word and Excel)
  • Strong verbal and written communication skills
  • Typing skills 30+wpm and 10-key by touch

ESSENTIAL FUNCTIONS

  • Administrative duties
  • Timely and accurate processing of Accounts Payable and Accounts Receivable
  • Property scheduling and communication with tenants and vendors

RESPONSIBILITIES

  • Accounts Payables – coding invoices and verifying proper backup, forwarding to Property Manager for approval and entering into payables system
  • Accounts Receivable – prepare and send late letters on a monthly basis along and follow up for payment; preparing and sending default letters when necessary and also preparing paperwork for lock-outs as needed; refer accounts to Collections as necessary. Prepare deposits, take to bank for deposit and enter into system
  • Prepare monthly/quarterly reports to be copied, bound and sent out to owners
  • Answer telephone and screen calls for appropriate personnel; write up messages and deliver messages to personnel or voice mail; greet guests and notify personnel of incoming visitors; accept deliveries/packages; check Answering Service messages each morning and write-up and deliver as necessary
  • Filing as necessary; prepare Lease Termination Forms, Write-off forms as necessary; create Vendor Files, prepare Aging Reports on a monthly basis; maintain Certificates of Insurance for vendors/tenants
  • Receive work order request by phone or in person; write up work order, radio engineer, and distribute to engineers/janitorial; write up Security work orders and give to Security Guards; maintain office file of reports
  • Schedule building activity including move-ins / move outs; verify insurance