Property Administrator- Dallas

Property Administrator- Dallas

Locations: Dallas
Departments: Administrative, Property Management

The Property Administrator will provide first-class property management services and assist the Property Manager with day to day administrative responsibilities including Accounts Payable and Accounts Receivable, customer service, and enhancing tenant relations.  Ideal candidate will have prior work experience in the real estate industry with a keen understanding of property management and office administration.

At Stream, we realize that our success begins and ends with our people. As a result, we work hard to attract and retain the best talent in the industry. These high-caliber professionals come together to create a distinct culture that is best summarized by our firm’s values: Nice. Smart. Honest. Passionate. More information on the firm is available on the About Stream page.

QUALIFICATIONS

  • Attention to detail
  • Excellent customer service skills
  • Intermediate accounting skills and knowledge
  • Strong organizational skills
  • Mathematical aptitude
  • Strong proficiency in Microsoft Office (Outlook, Word, and Excel)
  • Strong verbal and written communication skills

ESSENTIAL FUNCTIONS

  • Administrative duties
  • Timely and accurate processing of Accounts Payable and Accounts Receivable
  • Property scheduling and communication with tenants and vendors

RESPONSIBILITIES

  • Accounts Payables – coding invoices and verifying proper backup, forwarding to Property Manager for approval and entering into payables system.
  • Accounts Receivable – prepare and send late letters on a monthly basis along and follow up for payment; preparing and sending default letters when necessary and also preparing paperwork for lock-outs as needed; refer accounts to Collections as necessary. Prepare deposits, take to bank for deposit and enter into system.
  • Prepare monthly/quarterly reports to be copied, bound and sent out to owners.
  • Answer telephone and screen calls for appropriate personnel; write up messages and deliver messages to personnel or voice mail; greet guests and notify personnel of incoming visitors; accept deliveries/packages; check Answering Service messages each morning and write-up and deliver as necessary.
  • Filing as necessary; prepare Lease Termination Forms, Write-off forms as necessary; create Vendor Files, prepare Aging Reports on a monthly basis; maintain Certificates of Insurance for vendors/tenants.
  • Receive work order request by phone or in person; write up work order, radio engineer, and distribute to engineers/janitorial; write up Security work orders and give to Security Guards; maintain office file of reports.
  • Schedule building activity including move-ins / move outs; verify insurance.
  • Building Tenant Relations