Property Administrator

Property Administrator

Locations: Charlotte
Departments: Administrative, Property Management

The position will provide first-class property management services and support to the Property Manager leadership with day to day responsibilities including Accounts Receivable & Accounts Payable, office administration, customer service and enhancing tenant relations.

At Stream, we realize that our success begins and ends with our people. As a result, we work hard to attract and retain the best talent in the industry. These high-caliber professionals come together to create a distinct culture that is best summarized by our firm’s values: Nice. Smart. Honest. Passionate. More information on the firm is available on the About Stream page.

QUALIFICATIONS

  • 2-3 year experience in property management or similar related industry
  • Previous administrative or office management experience
  • Attention to Detail
  • Excellent customer service skills
  • Basic accounting skills and knowledge
  • Proficient with Microsoft Excel and Word

ESSENTIAL FUNCTIONS

  • Administrative duties
  • Timely and accurate processing of Accounts Payable and Accounts Receivable
  • Proficient with Microsoft Excel
  • Property scheduling and communication with tenants and vendors

RESPONSIBILITIES

  • Accounts Payables – coding invoices and verifying proper backup, forwarding to Property Manager for approval and entering into payables system.
  • Accounts Receivable – prepare and send late letters on a monthly basis along and follow up for payment; preparing and sending default letters when necessary and also preparing paperwork for lock-outs as needed; refer accounts to Collections as necessary. Prepare deposits, take to bank for deposit and enter into system.
  • Prepare monthly/quarterly reports to be copied, bound and sent out to owners.
  • Answer telephone and screen calls for appropriate personnel; write up messages and deliver messages to personnel or voice mail; greet guests and notify personnel of incoming visitors; accept deliveries/packages; check Answering Service messages each morning and write-up and deliver as necessary.
  • Filing as necessary; prepare Lease Termination Forms, Write-off forms as necessary; create Vendor Files, prepare Aging Reports on a monthly basis; maintain Certificates of Insurance for vendors/tenants.
  • Receive work order request by phone or in person; write up work order, radio engineer, and distribute to engineers/janitorial; write up Security work orders and give to Security Guards; maintain office file of reports.
  • Schedule building activity including move-ins / move outs; verify insurance.