Transaction Coordinator

Transaction Coordinator

Locations: Denver
Departments: Brokerage / Transaction Specialist

The Transaction Coordinator will support the brokerage team with administrative, marketing and research tasks.

At Stream, we realize that our success begins and ends with our people. As a result, we work hard to attract and retain the best talent in the industry. These high-caliber professionals come together to create a distinct culture that is best summarized by our firm’s values: Nice. Smart. Honest. Passionate. More information on the firm is available on the About Stream page.

QUALIFICATIONS

  • Proactive and organized – ability to utilize problem solving, decision-making, and analytical skills establish course of action to accomplish goals and evaluate results, develop schedules and task/people assignments, orchestrate multiple activities at once to accomplish goals, and use resources effectively and efficiently, delivering within deadlines
  • Good at prioritizing and meeting deadlines – ability to prioritize projects and communicate with teams to meet stringent deadlines
  • Highly adaptable – flexible and highly motivated to maintain effectiveness in varying environments, tasks and responsibilities, and with various types of people
  • Multi-tasker and self-starter – capacity to multi-task in a fast-paced environment and develop effective and constructive solutions to challenges and obstacles with the ability to complete projects on time; and the ability to work for multiple level managers, supervisors, external clients and vendors with minimal daily supervision
  • Deals with ambiguity – effectively cope with change by shifting gears comfortably, acting without having the total picture, and handling risk and uncertainty comfortably
  • Strong customer focus – dedicated to meeting the expectations and requirements of the external (clients and outside brokers) and internal (brokers and executives) customer, by acting with customer in mind, establishing and maintaining effective relationships with customers, and gaining their trust and respect
  • High level of professionalism and integrity as a team player
  • Ability to maintain confidentiality of sales, marketing, client, and proprietary information and data in all communications
  • Workplace experience, minimum of 6 years in administrative support role; real estate background preferred
  • Advanced Microsoft Office product knowledge (Excel, Word, PowerPoint, Outlook)
  • Working knowledge of Adobe Creative Suite (Photoshop, InDesign, Acrobat, etc.)
  • Experience with mapping software (MS Streets & Trips, Street Atlas, Google Earth, etc.) a plus
  • Extensive Internet research skills
  • Real Estate License a plus

RESPONSIBILITIES

General Administrative Responsibilities:

  • Provide support to brokerage team in various technology applications (accounting, listing database site, etc.)
  • Maintain and manage contact database
  • Coordinate meetings / catering / guests
  • Schedule appointments, coordinate calendars, and manage travel schedule for team
  • Prepare and process expenses, invoices, and check requests in a timely manner
  • Process deal file paperwork; gather and label required documents; obtain necessary approvals
  • Create and maintain efficient filing system
  • Perform various clerical duties
  • Produce documents such as reports, memos, proposals, charts, agreements, PowerPoint presentations in a timely and accurate manner
  • Keep updated library of company and State of Colorado Legal Docs (license, lien waivers, listing agreements, etc.)
  • Provide interface for brokers on IT issues, including computer needs, email, voicemail, smart phones, and other related technology and equipment
  • Assist other teams, disciplines or business units as requested
  • Contact internal and external resources for information
  • Assist and participate as needed for industry functions or client events
  • Point of contact for Stream tools (REApps, etc.) and external resources (CoStar, etc.)

Research Related Responsibilities:

  • Manage deal flow/transaction information in internal reports, tracking software, etc.
  • Perform analytical searches in CoStar / LoopNet and any other necessary resource
  • Maintain listings on online listing sites (CoStar / LoopNet, etc.) as well as database site (View the Space)
  • Track and input comps, tenants in market, etc. in internal documents, and online with listing sites as well as database site
  • Assist with gathering research information and completing market surveys, including gathering building information, maps and pictures, CoStar / LoopNet data, and creating building tour books
  • Compile and edit quarterly report information
  • Update activity reports for clients

Marketing Related Responsibilities:

  • Understand and implement all company branding initiatives as well as client messaging and consistency to produce marketing materials
  • Prepare and distribute marketing materials/packages, including aerial maps, brochures, surveys, tour books, activity reports, and proposals using a variety of tools and technology (including but not limited to mapping software, Microsoft Office and Adobe software programs such as PowerPoint, Excel, Word, InDesign and Illustrator with the capability to master software and databases)
  • Assist in the preparation to produce large marketing presentations, often with a short lead-time
  • Maintain organized library of meeting material / brochures
  • Maintain and update broker bios
  • Maintain and update prospect lists
  • Keep all existing material - brochures, presentations, overviews, etc. - updated
  • Act as liaison between brokers and marketing
  • Create, send and track email marketing campaigns as well as Coordinate mass marketing mailings
  • Respond to outside broker requests for Offering Memorandums, brochures/flyers, meetings, etc.

EDUCATION

  • High school diploma required
  • Associate’s or Bachelor’s degree preferred